Electronic Class and Statutory Certificates
User guides
Owner’s user guide
Download the 6-page PDF
Third party user guide
Download the 7-page PDF
Frequently asked questions
Below you will find a collection of frequently asked questions regarding DNV GL’s use of electronic certificates. Click on the questions to read the answers:
Are there any pre-conditions for the issuance of electronic certificates?
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Issuing full-term statutory certificates is based on acceptance from flags. Class certificates will be issued with digitally signed electronic certificates for all vessels.What about endorsements on electronic certificates?
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Endorsements will also be done by digitally signing the electronic certificate. This means that no certificate will be manually signed and stamped during endorsement.What about manual changes in the certificates?
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No manual changes will be done on the certificates. Instead, they will be changed electronically and re-issued.When will the electronic certificates be issued?
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Normally at the first annual, intermediate or renewal survey after September 2017. For vessels with ISM, ISPS or MLC only, at the first upcoming periodical audit or inspection. Electronic certificates will also be issued for new vessels delivered after the roll-out date.How can I receive, access and use electronic certificates?
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Endorsed and digitally signed certificates are always updated and available in the My DNV GL portal, and an email subscription can be set up to receive new certificates when issued. The surveyor will also be able to deliver electronic certificates on request after conclusion of the survey. Owners/managers can grant temporary access to external stakeholders, e.g. Port State Control, to view the valid certificates on trust.dnv.com.How do I know when a certificate is digitally signed and issued electronically?
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It will be possible in My DNV GL to subscribe to receive issued or endorsed certificates. It is recommended to create a vessel-specific user account. Then the certificates will be sent to the vessel when issued.How can the status of the certificates be verified?
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All certificates accessed in My DNV GL are valid certificates. In addition, external stakeholders can verify the status and validity of the certificates online at the site trust.dnv.com using the Unique Tracking Number (UTN) on the certificate.What about acceptance from flags, port states and other stakeholders in the industry?
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DNV GL has informed and received acceptance for electronic certificates from many major flags, port states, port authorities, vetting and others. In addition, pilot projects with customers are being run on different types of vessels trading in different geographical zones with the objective to gain experience with electronic certificates on the owners’ work process, port clearance and stakeholder acceptance. Results are very positive and experience shows that their work with certificates is being reduced and less time is needed for clearance. Vessels issued with digitally signed electronic certificates have successfully been through close to 1,000 port state inspections worldwide in 4 months since the roll out. No negative experience has been reported on the regime.Contact
- For customers: DATE – Direct Access to Technical Experts via My DNV
- Otherwise: Use our office locator to find the nearest DNV maritime office
Related links
Trust.dnv.com
Document authentication from DNV GL
WEBINAR: Electronic Certificates
Watch the video recording and download the slides
The end of the paper chase
Read our press release
IMO guidelines for the use of electronic certificates
Download the file
News - Troublesome paper certificates and why the maritime industry must embrace e-Certificates
Visit the page
News - Danish, Norwegian and Singapore maritime authorities sign memorandum of understanding on use of E-Certificates
Visit the page
Circular – Use of electronic certificates on board ships flying the flag of Singapore.
Download the file
Technical and Regulatory News: DNV GL introduces electronic signatures
for fleet in service documents, November 2016