Maritime

Smart Document Sharing

Contact us:

Susanne Manskow Lid

Susanne Manskow Lid

Principal Engineer

Accessible via the Customer Portal

Start Smart Document Sharing

Streamlining your maritime operations starts with efficient document management.

 

In the maritime industry, managing intricate documentation often becomes a barrier to focusing on core operational tasks. Vessel managers grapple with the complexities of ship certificates, crew training records, and timely compliance. This documentation maze not only hinders efficiency but poses risks of non-compliance and operational oversights. 

Smart Document Sharing is the transformative tool you need. Built on industry insights, it offers a centralized platform for all your documentation needs, ensuring that you stay compliant, organized, and always ready for any maritime challenge.

 

Key benefits & features:

  • Centralized Access: All crucial documents at your fingertips.   
  • Enhanced Productivity: Refocus on what truly matters – seamless operations.   
  • Simplified Communications: Direct digital interaction with surveyors and auditors.   
  • Streamlined Compliance: Automated alerts and updates to keep you in the clear.   
  • Operational Safety: A reliable tool that guarantees accuracy and efficiency 

Frequently Asked Questions (FAQs)

Contact us:

Susanne Manskow Lid

Susanne Manskow Lid

Principal Engineer

Accessible via the Customer Portal

Start Smart Document Sharing

Why switch from the current bookshelf?

Answer:
Answer:

The existing Bookshelf will be discontinued at the end of January 2024. To maintain your document repository, transfer documents to the new Bookshelf, which offers improved document sharing and alerts for document servicing.

Transferring documents to the new Bookshelf?

Answer:
Answer:

A blue information box in the current Bookshelf guides you. Click “Move documents” to transfer them to the new location.

Uses for the vessel bookshelf?

Answer:
Answer:

It's your private storage on the portal; DNV doesn't access it. Upload documents here to easily share with stakeholders and receive alerts for document servicing.

What if documents aren't transferred?

Answer:
Answer:

Post-January 2024, the old Bookshelf access ends, and untransferred documents will be irretrievable.

Who sees the vessel's bookshelf documents?

Answer:
Answer:

Colleagues with a DNV Portal account and access to the specific vessel.

Who can upload/share documents?

Answer:
Answer:

Any colleague with a DNV Portal account and vessel access.

Why doesn't DNV show more approved documents?

Answer:
Answer:

Documents approved by DNV are the intellectual property of the submitter; sharing with third parties isn't permitted.

Getting alerts for document servicing?

Answer:
Answer:

The existing Bookshelf will be discontinued at the end of January 2024. To maintain your document repository, transfer documents to the new Bookshelf, which offers improved document sharing and alerts for document servicing.

What's 'inspection of records'?

Answer:
Answer:

A feature for admin users, allowing access to a set document set for potential buyer review.

Understanding the vetting feature?

Answer:
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It's a list of documents typically requested by vetting companies during the screening phase, adjustable before sharing.

Finding the ESP file?

Answer:
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Filter for "ESP Files" to view hull-related survey statements and reports. Applicable only to ESP ships, like oil tankers and bulk carriers.

Why are some documents excluded from the merged file?

Answer:
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The merge function only supports pdf files; other formats are excluded.

Is there an upload size limit?

Answer:
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Yes, files should not exceed 48MB.

Do I always see the latest DNV certificates?

Answer:
Answer:

Yes, new certificates issued by DNV automatically updatepreviousversions.

Future of document sharing for surveys and audits?

Answer:
Answer:

DNV is piloting and planning to release this expanded feature in Q1 2024.

Why should the master access the DNV portal?

Answer:
Answer:

To ensure quick access to the latest digital documents, which is critical for avoiding issues during port control and other inspections.

Is offline document upload available?

Answer:
Answer:

Currently, the system requires an online connection to operate

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