Coordinate and manage your planned deviations and permits.
Regardless of an organisation’s size and area of operation, whether local or global, it will always need to comply with legal requirements and regulations. Its ability to keep track of licences, short- and long- term exemptions, and planned and approved deviations will be essential for maintaining a sustainable relationship with governments and other stakeholders. The Synergi Life deviation management module is designed to manage and support this process in a transparent and consistent way.
This module enables organisations to take a responsible approach to managing any departure from legal requirements, standard procedures or specifications in order to prevent a non-conformity from arising.
Deviations are raised when the need arises to depart from methods, controls and/or standard operating procedures, and the existence of any real or potential quality, safety or risk-related problem must be documented.
Such deviations are classified as temporary or permanent, and will always include relevant documentation to support their existence. Relevant documents should include a proper risk assessment, a root cause analysis and a mitigation plan.
In some cases, companies might apply to retain permission to deviate from a specific procedure or legal requirement. Both agreed and temporary deviations represent critical information for any operational process and should be available through the operational fields.
Integrated workflow
Identified deviations follow standardised classification and verification processes to secure the involvement of the right personnel for decision-making and control.
This process will ensure an evaluation of potential impacts and trigger any corrective or preventative actions in accordance with agreed threshold values.
Moreover, active deviations will be available for all relevant personnel at any given time. In addition, Synergi Life is delivered with default functionality for user alerts and experience transfer. This means that any delays in plans or due dates can be detected, with automatic alerts sent by the system.
Online and updated reports
The versatile and powerful built-in Synergi Life search and reporting tool allows users to perform searches across their entire database (in accordance with their access rights), to save favourite searches and to distribute these to other users or user groups.
Users can easily generate complete status reports and related improvement plans directly from the system, as well as periodical performance reports.
All free text fields and code tables in the database are naturally fully searchable. Results are displayed in a number of flexible lists, views and HTML reports, or exported to Excel for further processing if required.
To learn more about how this module could meet your requirements, please contact us.
